Upbase Reviews

Quick Summary after an intense work with Upbase:

· CSV
- Now in 2025 after more than 2 years and 5 months without being able to import a single csv sheet makes a migration to Upbase totally impossible. csv imports it's essential for multiple utilities like bringing high curated lists from other Ai or just importing lists from other programs to migrate.
- No custom field mapping to export csv correctly (vital for post analysis ''what can't be measured can't be improved'').
https://upbase.canny.io/feature-requests/p/import-tasks-from-csv

· USER EXPERIENCE:
- Excessive typing latency (up to 3/clicks to wait for response)
- Not possible to create recurring annual events, only ''tasks'' that then appear duplicated in Google Calendar and iCal (previously synchronized).
- Subtasks should be placed directly above and as close as possible to the name of the main task and not have to scroll so far down again and again when editing a task. Example: The app called ''Tasks'' exclusive for ios makes it very agile and comfortable.
- Subtasks are not possible to export with each main task.
- In monthly view by clicking to move to the next month, the characters are not fixed so you can easily lose the order and go back to ''Today'' In Google calendar this does not happen.

· CUSTOMER SUPPORT:
- humanly honest and usually punctual.

*Great potential but basic problems need to be solved, some as soon as possible for simple essentiality.

I'm just getting started with Upbase, but the tool already makes a very good impression. The interface is clean, and the organizational possibilities are truly impressive. You can really keep everything well-structured—tasks, projects, and notes—all in one place, which makes managing work much easier.

The only downside I’ve noticed so far is a bit of confusion around workspaces. It wasn’t entirely clear to me that I would need more of them, and by the time I realized it, the promotional deal had expired. That was a bit disappointing, as I could have taken advantage of the offer if I had understood the system better.

Despite this small hiccup, I still see a lot of potential in Upbase and plan to keep using it.

This app is a winner! It has seamlessly integrated into my daily workflow, and I highly recommend it. The only downside is that updates can sometimes be slow, possibly due to a growing user base. Hopefully, this improves over time because the app itself is excellent.

If you are used to organisational Frameworks and team/client collaboration this honestly is a outstanding fit for many use cases.
scope and scale is just brilliant and you can really define and focus tasks in a great and structured and unstructured way and you can readily update whenever.

Privacy seems great if you're mixing focuses like Self, Team and Client work too, really scalable there.

The pricing terms really scale well too for bigger teams and business interests.

UX is one of the best I've experienced in a long time, it feels really natural to use, immediately.

My top two wishes to improve right now.

- Custom webhook support, the the top main integrations are great but not everyone uses them so this could add some more flexibility to other dynamic data sources, this is a fantastic central source of truth, just some cases I'd need to move data out.

- Custom field mapping for CSV, in some test cases I tried, data like sub tasks wouldn't export which was a small tear for me.

However time and iteration will further improve my minor wishes.

Genuinely an absolute perfect purchase in every way for me, it fits like a glove and so much potential for the team.

Well done! Such a solid product that so much work, effort and pride has gone into.

Edited 2.12.25
I had to eventually refund because there was too much latency for me.
However, the features were good overall and well thought out.
It became frustrating to type in Upbase due to the lag, so I started returning to Notion over time.
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Prior review:
I've been looking for a good organizational / idea capturing tool.
I tried many on Appsumo so far and Upbase has the features and UX I've been looking for.

If you're a Notion.io user like me, taking notes on Upbase will feel intuitive.
You can also manage tasks via kanban card like Trello.
Plus several other great organizational sections like files, links, messages, chat, and a calendar.

You can create Folders, and add Lists inside, which I use to partition my projects.
Each List has it's own notes, kanban, etc. So it's a great way to jot my ideas down into it's bucket as inspiration hits me.

Finally, inviting others to work in your space is super intuitive, and you have the ability to choose which List(s) they can access.